City Gate Church UK Privacy and Cookies Statement
This privacy notice tells you what to expect us to do with your personal information when you work or volunteer for us, are a church member or visitor, use one of our projects, support us financially or visit our website.
If you would like to view the City Gate Church Data Protection Policy, please contact us on the contact details below.
Contact Details
City Gate Church UK
119D Hollingdean Terrace, BRIGHTON, BN1 7HB, GB
Telephone: 01273 693807
Email: office@nullcitygatechurch.org.uk
Information collected by visiting our website
City Gate Church information is safe
City Gate Church do not sell, trade, or otherwise transfer your personally identifiable outside information to outside parties. By using our site, you consent to our privacy policy.
Changes to our Privacy Policy
If we make changes to our privacy policy, we will post those changes on this page.
How we use Cookies
Cookies are very small text files that are stored on your computer when you visit some websites. We use cookies to help identify your computer so we can tailor your user experience. You can disable any cookies already stored on your computer, but these may stop our website from functioning properly.
The following is strictly necessary in the operation of our website.
This Website Will:
• If you are a Member, remember that you are logged in and that your session is secure.
Functional Cookies
The following are not Strictly Necessary, but are required to provide you with the best user experience and also to tell us which pages you find most interesting (anonymously).
This Website Will:
• Track the pages you visits via Google Analytics
• Allow you to share pages with social networks such as Facebook (If available)
This website will not:
• Share any personal information with third parties.
What information we collect and use, and why
For the purpose of staff and volunteer recruitment, administration and management we may collect or use the following personal information:
Contact details (e.g. name, address, telephone number or personal email address); date of birth; National Insurance number; next of kin or emergency contact details; employment history; education and training history (e.g. qualifications and development needs); right to work information; performance records; religious or philosophical beliefs; for certain roles we may carry out DBS checks.
We collect or use the following personal information as part of managing salaries and pensions:
Job role and employment contract (e.g. start and leave dates, salary, changes to employment contract or working patterns); time spent working (e.g. timesheets); expense, overtime or other payments claimed; leave (e.g. sick leave, holidays or special leave); maternity, paternity, shared parental and adoption leave and pay; pension details; bank account details; payroll records; Tax status.
For church members and people attending church events, we may collect or use the following information in order to keep you informed about events and updates for City Gate Church and enable the administration of the church:
Name and contact details. For children we may also collect or use information such as medical or allergy information in order to provide appropriate and safe services. We may also video some church meetings, so that they can be shared on YouTube and accessed afterwards by people unable to attend the meeting. If we video the meeting, we will announce that at the start of the meeting and you will able to opt out of being filmed.
For users of our projects (such as Hollingbury Foodbank or Drop In) we may collect and use the following personal information in order to enable us to administer the projects and provide feedback to funders:
Name and contact details.
If you support us financially we may collect and use the following personal information in order to administer payments and to comply with current charitable and financial legislations, such as processing donations and claiming the related Gift Aid.
Contact details; payment details; Gift Aid declarations.
We only keep data as long as necessary and we aim to review the data we hold on an annual basis.
Legal Basis
We store and process data for the primary purpose of achieving our charitable purposes as set out in the Introduction of this Privacy Notice. The lawful bases for processing data are defined as:
- Consent: you have given clear consent for us to process your personal data for a specific purpose.
- Contract: the processing is necessary for a contract we have with you (e.g. a contract of employment).
- Legal obligation: the processing is necessary for us to comply with the law (e.g. financial information).
- Vital interests: the processing is necessary to protect someone’s life.
- Public task: the processing is necessary for us to perform a task in the public interest.
- Legitimate interests: the processing is necessary for our legitimate interests or the legitimate interests of a third party (e.g. for the management of volunteers).
Where we get personal information from
Most of the time, this is information you have given us directly, however, on occasion we may also ask for information from third parties, such us referees or DBS checks. For children, we may ask for information from their parents or carers.
How we store information and Who we share information with
In some circumstances, we may share information with the following organisations:
HMRC, external auditors, pension provider.
We store the data you provide electronically on the following cloud platforms and any hard copies are stored in locked cabinets. Some of our service providers have servers outside of the United Kingdom (UK). Therefore, sometimes we transfer your data outside the UK. These third party processors are contractually obligated to process personal data in line with GDPR requirements. We take all reasonable steps to ensure that your data is stored and processed securely, whether in electronic or hard copy formats, and is protected from unauthorised access, use or disclosure.
Google (including YouTube) :
Most of our electronic files are stored on Google Workspace and for more information, please see Google’s GDPR compliancy statement.
Xero accounting system:
CGC uses Xero as our cloud-based accounting system to process all financial data, including payroll.
For more information, please see their GDPR information.
NEST (pension provider):
CGC is working with NEST to provide staff pensions. Please see their Privacy information for more information.
Intuit Mailchimp
We use the Mailchimp Platform for sending out regular updates and news. You can read more about their GDPR compliance on their website.
Your data protection rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal data.
- Your right to rectification – You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal data in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
How to complain:
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated September 2024
